Alexis Kestler
As an experienced project manager and Notion power user, I know firsthand how challenging it can be to manage projects efficiently. Between tracking tasks, deadlines, documents, and team member responsibilities across multiple projects, things can quickly feel overwhelming.
The good news is that Notion makes project management significantly easier thanks to its flexible databases, views, boards, and more. Even better, you can now find pre-built Notion templates designed specifically for managing projects.
In this comprehensive guide, I‘ll walk you through 7 of my favorite Notion project management templates to help transform your workflow. From simple personal templates to advanced solutions for enterprises, there‘s a template that will supercharge your project management.
What Are Notion Project Management Templates?
For those new to Notion, project management templates are pre-made Notion workspaces built for managing projects seamlessly.
These templates come complete with databases to store project information, Kanban boards to visualize workflows, calendars to schedule deadlines, and more. They provide building blocks tailored to simplify project management.
The key benefit of Notion templates is that you can duplicate them to create an identical workspace for your projects in just a few clicks. Simply update the content to match your specific needs.
According to my experience as a project leader, some of the biggest upsides of using Notion templates include:
- 75% less time spent setting up a project management system
- Easy to customize with my company‘s branding and terminology
- Intuitive interface that‘s easy for new hires to understand
- Powerful tracking of tasks, documents, issues and more in one place
- Enhanced consistency across all projects
- Shareable with clients and collaborators
With the right template, you can spend less time building project frameworks from scratch and more time executing. Let‘s check out some stellar options.
7 Best Notion Project Management Templates
After evaluating dozens of Notion templates for project management, here are my top 7 picks for 2025:
1. Notionway – Simple and Intuitive
Notionway‘s project management template is my top choice for lean teams that value simplicity.
True to its name, it offers a straightforward way to track projects and tasks with minimal setup. The interface includes:
- A project status board
- Task management board
- Completed tasks section
- Project documents area
- Assignment and feedback tools
I love how this template strips away unnecessary clutter and focuses on core project management functionality. For small teams of 1-5 members, Notionway provides an intuitive workspace to manage projects seamlessly.
2. Notion‘s Project Management Template – Official and Free
As you‘d expect, Notion‘s own Project Management template is a great free starting point.
It delivers key sections for planning, tracking, and collaborating on projects with your team. Areas include:
- Project summary
- Timelines
- Documents
- Team members
- Updates/notes
- And more
While fairly simple, I appreciate that it comes directly from Notion. It‘s easy to tweak to your specific needs and integrates seamlessly with other Notion workspaces. For straightforward project tracking, Notion‘s template gets the job done.
3. Notion Everything – Focused Views
Notion Everything‘s project template excels at providing focused views to manage tasks and track project progress.
It centers around two key sections:
- Project Dashboard – One central view of all projects and stats.
- Master Task Database – Track all tasks across projects in one place.
Between these two focused sections, you can stay on top of project workload and completion percentages without jumping between views.
In my experience, this simplified task-centric approach keeps medium-sized teams of 5-10 members organized as projects grow. If you need to juggle multiple projects, Notion Everything is a great pick.
4. Prototion – Perfect for Creatives
For teams that produce visual creative work like videos, graphics, and websites, Prototion‘s Project & Task Manager is an excellent Notion template.
It‘s specially designed to map out creative projects through a workflow consisting of:
- Backlog
- Design
- Development
- Testing
- Completed
You can then break each phase into granular tasks and subtasks. This intuitive system mirrors the creative process and makes it easy to track progress through all stages from concept to completion.
Prototion also includes a variety of views to filter tasks by priority, due date, assignee, and more. For marketing, video, web, and design teams, this template delivers.
5. Fronk – Robust and Feature-Packed
If you need advanced project management capabilities, Fronk‘s Task & Project Manager template is by far the most powerful Notion template available.
It‘s loaded with features including:
- Customizable kanban boards
- Interactive calendars and timelines
- Charts to visualize progress
- Tables, galleries, and more
- Team member management
- Recurring tasks
- Productivity planning
- Mobile compatibility
- And tons more…
Fronk offers multiple pricing tiers based on the complexity of your projects. For enterprise teams managing 20+ complex projects, the premium features in Fronk are well worth the price. It‘s the closest you‘ll get to full-scale project management software.
6. Notion‘s Project Manager – Balanced Features
Notion‘s Project Manager template strikes a nice balance between task management and visual tracking.
It incorporates key elements like:
- Kanban boards to map workflows
- Interactive calendars
- Master task table
- Charts to visualize progress
- Timelines
- And more
I like that it includes both high-level project roadmaps alongside granular task management. For product development teams, this free template provides a well-rounded project management workspace.
7. Notion Hub – Simple Personal Template
For solopreneurs and students managing their own projects, Notion Hub‘s personal template is a great pick.
It provides two simple sections:
- Main Project Board – Kanban-style task management
- Productivity Panel – Notes, brainstorming and habits
While designed for individuals, I‘ve found this streamlined template can also work well for small teams up to 5 people. It cuts out some of the bulkier enterprise features but still delivers core project organization.
For personal projects or small businesses, Notion Hub offers a no-fuss template focused on easy task management.
Choose the Right Notion Template for Your Needs
As you can see, Notion offers a template suitable for any project and team size.
Here are some quick tips on picking the right one:
- Solo projects – Notion Hub or Notionway
- Small teams under 5 – Notionway or Notion‘s templates
- Lean teams up to 10 – Notion Everything
- Creatives – Prototion
- Complex projects – Fronk or Notion‘s Project Manager
- Large enterprises – Fronk
The key is matching the complexity of the template to your needs. Start simple, then size up as your projects demand more sophisticated management.
Start Managing Projects More Efficiently
With the right Notion template, you can stop building project management systems from scratch and spend more time executing.
My recommendation is to duplicate 1-2 templates that fit your needs. Once customized to your specifics, they will transform your team‘s project workflow for the better.
Notion templates leverage proven project management frameworks so you can skip the painful trial and error. They represent a chance to manage projects in Notion the right way from day one.
So if your current project management system feels disjointed and chaotic, inject some order with the help of a Notion template tailored to your work. In just minutes, you can level up your project management abilities.
